The Doctoral Studies at CRIStAL Laboratory - UMR 9189

The structure of doctoral studies at CRIStAL laboratory

PhD students are registered in the [Graduate School Engineering Sciences (ED SPI 072)|] directed by Pr. Ludovic Macaire and in an academic institution accredited to award the doctoral degree (University of Lille, Ecole Centrale de Lille).

The ED SPI includes six domains including Computer Science and AGITSI (Automatic, Computer Engineering, Signal and Image Processing), which are the areas of the CRIStAL Laboratory. Both domains are respectively under the responsibility of a Director of Doctoral Studies (DED):
- Lotfi Belkoura for the Automatic, Computer Engineering, Signal and Image Processing domain
- Laetitia Jourdan for the Computer Science domain.
- Bénédicte Fiévet ( S1.40-bât. ESPRIT) is in charge of the Secretariat for CRIStAL PhD students.

Two contact persons for “Professional Insertion” are there to help PhD students in choosing their training and their professional orientation:
- Maude Pupin for the Computer Science domain,
- Jean-Yves Dieulot for the Automatic, Computer Engineering, Signal and Image Processing domain.

Obtaining a grant to pursue a PhD in the CRIStAL laboratory

Several types of funding for a PhD student are possible.
-  The PhD positions at University of Lille and Ecole Centrale de Lille. These funds are granted to pairs (subject, candidate) selected by an ad-hoc committee of the CRIStAL laboratory and the Graduate School ED SPI. Applications are open between April and May of each year and ranking is validated in June for a start of the thesis in October. Some positions may be called half-contract “Région” (funded by the Nord-Pas de Calais région) associated with a half-contract given by the President of the University, a classic half-contract, or a half-contract from a collaborative research project. The salary is 1684.93 € gross per month in 2015. It can be supplemented by three types of addendum to the contract (teaching, consulting, scientific mediation), which leads to a salary of 2024.70 € gross per month
-  CIFRE conventions. These grants are used to carry out a research project between the laboratory and a company. The PhD student spends part of his/her time on each side. This convention is tripartite, that is to say, it involves a PhD student, a laboratory and a company. The minimum wage is 23 484 € gross per year in 2015.
-  Research organisms and institutions such as ADEME, CNRS, Erasmus Mundus, Inria, and others, are offering grants for PhD studies.
-  Join supervision between two universities. This is a double degree validated by two universities, the University of Lille on one side, and a foreign university on the other. The thesis takes place in both countries and the student must spend at least 12 months in each country. Funding must be secured at registration for three years.
-  Some PhD Students may also be awarded a grant by their home country. In this case, the grant must be of at least 1,000 € per month and the PhD must be supervised by a supervisor who holds a Habilitation à Diriger des Recherches (HDR or Tenure).

Registering as a PhD in the CRIStAL laboratory

Once a person has obtained the agreement of a PhD Supervisor and has secured funding for three years, she/he can start the process to register at the Graduate School ED SPI and at the University.

Master degree of validation for foreign degrees

If the student holds a foreign master’s degree or engineering degree, he/she must validate his/her diploma at University of Lille. See the procedure here: Procedure
The registering procedure follows two main steps: academic registration and administrative registration.

Academic registration
1- For the first registration request, send an email to Béné for a login and password
2- Download the registration form (all years) + Thesis Charter (1st year) on the graduate school SPI web site.
3. Fill out the forms with all fields as accurately as possible.
4- Get signature(s) from your supervisor(s)
5- For PhD students funded by Inria, the form has to be signed by the Director of the Inria Center
6- All PhD students bring their completed form to Bénédicte Fiévet (Office 126, Building M3 Extension) with:
- 1st year and 4th year and beyond, the certificate of funding (a copy of your contract),
- 2nd year, the report of the Thesis Committee (CT)
- 3rd year, an overview of submitted/accepted publications, software production and training credits earned
- 4th year and beyond, an assessment of the thesis and the expected agenda for completing the thesis, signed by the PHD student, the Supervisor(s) and the DED.
7- Bénédicte Fievet gives the form to the Director of the CRIStAL Laboratory (except for PhD students funded by Inria) and the DED (L. Jourdan/L. Macaire) for advice and signature.
8- Bénédicte Fievet notifies the student that her/his form is signed and can be retrieved from Bénédicte Fievet’s letter box (M3 Building 1st floor)
9- The student brings her/his form to the Secretariat of the Graduate School ED SPI, to Ms. Thi Nguyen (<> ), P3 Building - 3rd floor
10. The Director of the Graduate School, Prof. Tuami Lasri gives advice and signs the form
11. The secretariat of the Doctoral School SPI, Mrs. Nguyen, warns the PhD student that his/her form is validated.
12. The PhD student has to take it at the graduate school P3 building - 3rd floor
13. This action closes the academic registration.

Administrative registration
14- The PhD student follows the Administrative registration procedure of Lille 1, Lille 3, Ecole Centrale de Lille (according to the affiliation of her/his supervisor), with her/his form signed by the Supervisor, the laboratory Director, DED and the director of the graduate school ED SPI.
15. The last step is to send a copy of the student card or administrative certificate of registration to Bénédicte Fievet by email before the end of December of the year of registration.
It is recalled that PhD students must be registered every year for the preparation of their PhD and this before the end of December of the academic year.

Thesis Committee at CRIStAL Laboratory

For all PhD students of the CRIStAL laboratory, regardless of the University registration (Lille 1, Lille 3, Ecole Centrale de Lille), a Thesis Committee (TC) is set up.

Composition of TC:
At minimum the committee includes:
- The supervisor and co-supervisors;
- A HDR member of CRIStAL Lab who is not a member of the host team and who is appointed by the lab; He/she will be the president of the TC meeting;
- A HDR member who is conducting research activities in the domain of the thesis but who is not a member of the host team, and who will be chosen by the supervisor.

How the TC works?
The PhD student provides a document on its work the first year two weeks before the date of the meeting to all members of the TC. This document will include a minimum of 7 pages;
- Brief description of the thesis subject and its goals (min 1/2 page);
- Main references - state of the art (1 min page);
- Progress work in accordance with goals and key results (3 min pages). A statement of policy regarding results dissemination in terms of publications and software production;
- A roadmap for the next two years with the expected contributions and a schedule, (2 min pages);
- Doctoral Training modules followed;
- Professional project.

Meeting with the TC includes:
- Presentation in 30 mn + questions of the TC
- Meeting between members of TC and the supervior (and co-supervisors)
- Discussion between the members of TC (without the PhD supervision) and the PhD student.
At the end of the meeting, a collective report will be written under the authority of the TC president. This report is sent to the DED (L. Jourdan/L. Macaire) and Bénédicte Fievet by email.

Calendar 2018
- TC constitution before July 1rst, 2018
- Sending the document 15 days before the meeting
- TC meeting before September 5th, 2018

To register in 2nd year
- The TC report with favorable decision is necessary

To register in 3rd year
- Provide an overview of submitted/accepted publications, software production and training credits earned with the registration form

To register beyond the 3rd year
- Provide an assessment of the thesis and the agenda expected to complete the thesis
- Take an appointment with the DED and the supervisor in October

The doctoral training in the CRIStAL laboratory

Each PhD student must collect a number of credits following its participation in doctoral training in the three areas listed below, which depends on the thesis:
- 60 credits including at least 20credits on professional training for a PhD student funded by a doctoral contract;
- 30 credits in three training areas for a PhD student with a joint supervision between two universities;
- 40 credits distributed in the area of thematic training and research methodology for CIFRE PhD Student.

The PhD students must collect these 60 credits in three years in three families of training activities, and establish a training plan in the first year:
- Thematic training (summer schools, master classes, training courses organized by the laboratory or ED SPI);
- training related to research methodology or research tools (organized by the Graduate School ED SPI or Doctoral College Lille Nord de France);
- professional training organized by the Doctoral College Lille Nord de France).